Parent/Caregiver Volunteering
Our volunteers are essential to ensure a smooth operating year and a valuable introduction to school for each child.
Volunteering Expectations
Each family is responsible for volunteer assignments + one monthly cleaning night per enrolled child.
* * *
A $300 fee will be collected upon the end of the school year, or the time of withdrawal, for those families who do not fulfill their volunteer responsibilities.
1) Volunteer Roles:
+ Scrapbook Organizer (2 positions)
Prepare year end scrapbooks. Teacher provides instructions, raw materials, and due date.
+ Maintenance (1 position)
As directed by the Teachers; performs minor repairs as well as completes painting and classroom maintenance as needed. May be required to start prior to classes resuming in the Fall. Repairs to be done during the weekday outside of class time.
+ Lead Party Planner (1 position)
Plans and organizes all parties and celebrations throughout the year; directs the party planning committee volunteers.
+ Party Planner (4 Positions)
Assists the Lead Party Planner with carrying out the Event. This could include but not limited to; determining theme, hiring entertainment, providing set up and clean up, purchasing food, drink, crafts, etc.
+ Field Trip Planner (1 position)
Arranges outings for classes throughout the school year. Teacher to give directions.
+ Health & Safety Rep. (1 position)
Handles all health & safety issues; maintains the health & safety bulletin board; confirms and refills the first-aid kit as needed according to current Occupational Health & Safety guidelines; maintains the MSDS binder as per Occupational Health & Safety guidelines; ensures accident and incident forms are on file; reviews the annual health inspection as required.
+ Snow Removal (3 Positions)
Removes snow from front entrance (walkway) and from the back emergency steps.
+ Fundraising: All parents
Raising funds is necessary during the school year to support Playschool activities, replace furniture, toys, books, educational material and at times make up for short falls in tuition. Parents are expected to participate in fundraising events as determined annually. If you have fundraising suggestions, please communicate them to the the chair (chair@banffplayschool.com) or the administrator (admin@banffplayschool.com).
2) Monthly Cleaning Night*
(*board members exempt)
To maintain affordable tuition fees, parents are expected to participate in one cleaning night per year.
A parent volunteer will be assigned to lead each month’s cleaning night. Parents will be asked to sign-in upon arrival.
Important: If you are unable to attend your scheduled cleaning night, it is up to you to find a replacement cleaner or send someone else in your place. If you choose not to participate or if your pre-scheduled cleaning obligation is not met, a fee of $200 will be charged. This fee is collected in the form of a post-dated cheque, due at registration. Cheques are only cashed when cleaning night duties are not met. Please note that any adult can attend the cleaning night on your behalf. Please notify the Vice Chair if someone is attending a cleaning night in your place.
Parents who sign up for a Board of Director Role get their cleaning night duties waived.
Please notify the teacher or a Board member if you have any concerns about the cleanliness of the Playschool. The following roles are an obligatory responsibility for the parents of students enrolled in Banff Rundle Playschool.
3) Board Members
* All parents eligible for these roles
* Board members are exempt from section 1 and 2
The following roles are an optional & highly valued contribution to the successful school year, and betterment of Banff Rundle Playschool.
+ Board of directors
Be a part of the action! Voting members who set the guidelines to ensure the successful operations of the Playschool. (Positions attend ALL Board Meetings) Our volunteer board meets once per month. As an extra Thank you to board members for their time, they do not have to participate in cleaning nights.
Chair: participates as well as leads all board meetings. Responsibilities include the supervision of all board roles; oversees the establishment and implementation of procedures and policies; speaks publicly on behalf of the board; communicates with the teacher to ensure the Playschool’s goals are being metis the key liaison with the teacher to maintain child-parent-board-teacher communication.
Vice-Chair: participates in all board meetings;Participates in all board meetings; responsible for managing the substitute teacher list & credentials; assumes the responsibility of the Chair in his/her absence; seeks appropriate licensing requirements. Working towards applying for grants and certain community liaison work.
Treasurer: participates in all board meetings; maintains the financial records of the Playschool; prepares & issues teacher(s) payroll; prepares and presents the annual budget; makes recommendations for future financial needs establishes annual fundraising goals; issues cheques; handles refunds; prepares tax receipts annually; responsible for all bookkeeping matters.
Secretary: participates in all board meetings; records, distributes and maintains copies of all the minutes of all the board meetings.
Member-at-Large: participates in all board meetings; helps with fundraising and other tasks as needed.